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 HQ: Methodist Church, The Square, Dunstable, Beds

Group AGM and Barbecue: July 2018


Event Report

Minutes from the AGM:

Introductory Comments

The Chairman welcomed everyone present and thanked them for attending.

The Chairman then introduced the Executive officers (Nick Porter as Chairman, Brian Calvert as Group Scout leader, Helen Charters as Treasurer, and Sue Gibson as Secretary).

1. Apologies for absence

Apologies were received from Dave Gibson, Jeanette Betterton, Helen and Jonathan Charters and all leaders/helpers working with the youngsters outside.

Those in attendance:

Nick Porter, Brian and Ann Calvert, Sue Gibson, Russell and Samantha Sage, David Betterton, Jean Basham, Val and Alan Watkin, Jo Shelley, Alistair and Emma Peck, Tracy McGinley, Nadine Warner, Andy Roberts, Kim Pritchard, Lilian Rance, Tayana H, Donna, Dave and Tilly Hughes, Rob Payne, Andy Roberts, Dennis Bennett, Wendy Armiger.

2. Minutes of previous AGM (2017)

There were no comments on the minutes of the previous AGM

3. Matters Arising

There were no matters arising from the minutes of the previous AGM

4. Group Chairman's Report

First of all, I'd like to say how fortunate we are in having excellent leaders for Beavers, Cubs and Scouts, supported by some willing helpers, who have been running good programmes throughout. There are photos behind me now, and there'll be more after the meeting, though we don't get pictures of everything we do, as we're too busy actually doing it!

In order to raise some funds, we run two Coffee Mornings each year, and the Jumble Sale, normally held in February, of which there are pictures. Fund-raising, especially the Jumble Sale, helps to keep the subscriptions down while still allowing us to provide a wide range of activities. We need at least 50 people to man the Jumble Sale, as well as more help in the run-up to it, but by raising around £3000 it all helps to save you (the parents) money, so please can I encourage you to give up a couple of hours of your time to help make this a success when we ask you.

There are also some easier ways in which you can help with fundraising for the Group, by clicking the Fundraising link on our website. It doesn't involve any significant effort but does help the Group.

One of the best ways you can help is by filling in your Gift Aid form. If you pay subscriptions, and you pay tax, then we can reclaim an amount from the Government that amounts to an extra 25% on the subscriptions you pay. It only takes a minute or two, then we do the rest.

You can also use EasyFundraising when you buy things online from places like Amazon, Argos, Asda, Avon, and lots of other places. If you do, we get around one or two percent of the purchase price. And you could also choose to use our EasySearch search engine, instead of your normal choice. Think how many times you search on the Web - each one of those searches could be bringing us a small contribution. But I have to admit, the results can't match Google for relevance.

You'll hear more about our finances in a minute.

Just before I shut up, a word of thanks to everyone that helps with the Group. Some people don't realise that all of our leaders and helpers are unpaid volunteers, who give up their time to help our children. That includes not only those of us in front of you here, but also those who are out and about at the moment keeping the youngsters amused. Please give them your fullest support, and if you're asked to lend a hand once in a while, please do whatever you can to help out. On behalf of all of our youngsters and their parents, and the section leaders and helpers, may I offer our special thanks, as always, to Brian, our Group Scout Leader, for the enormous amount of time and effort he devotes to the Group.

5. To receive Group accounts

The Group Treasurer, Helen Charters, was unable to attend this evening. Copies of the accounts were available to those present. It was reported that the Group have surplus funds of £1425.

No comments were received from the floor.

6. Group Scout Leader's Report

Mr Chairman, representatives from the district, parents, friends and fellow leaders thank you for your attendance this evening in this our 75th year of existence as a Scout Group.

The Group continues to be healthy with the youth membership standing at Beavers 24, Cubs 29 and Scouts 24. If anyone feels they can assist, especially as a uniformed leader with either the Cubs or the Scouts please have a word with me during the evening.

We are healthy because the leader teams of all three sections run imaginative and active programmes throughout the year. The three sections are led by Paulette at Beavers, Jenny at Cubs and Matt at Scouts and I would like to take this opportunity to thank them, and their leader teams, on behalf of myself, the young people in their charge and all the parents for the huge amount of effort and time that they devote to scouting. It really is the effort of these teams that keep the 5th buoyant. My thanks also go to the young leaders of the Group who help with the Beavers and Cubs, their efforts are much appreciated and they are valued members of the leadership teams.

The Group Water Weekend in September 2017 was the first time we had put this event on whilst the schools were still on the summer holiday and we had 8 families attend with an additional 2 families having to cry off at the last moment due to ill health. The weather was a little sunny for the majority of the weekend and canvas went home dry. The weekend was marred by youths in two cars invading the rally field and acting in a dangerous manner and the police were called to intervene. One of our youngsters was also struck by a car on the Sunday whist visiting Olney village. Thank goodness the injury was not severe.

The Family Camp weekend at the beginning of May this year saw only 8 family units in camp, a little disappointing with some of the normal stalwarts unable to attend. Everyone had a good camp, even though some areas of the rally field were a little boggy after all the wet weather at the start of the year. The weekend was very warm and we managed three sessions on the water.

I must add a large "Thank You" to the Church for allowing us to use the facilities and offering its support so that we may continue our Scouting. We make a donation to the Church's funds as they charge us no rent and exceptionally rarely ask for any damages to be reimbursed.

The final thank you of the evening goes to the behind the scenes group of the Exec, Nick, Helen and Sue, our chairman, treasurer and secretary respectively. I would also like to thank the other members of the Exec, to the friends of the group who are not getting any younger and without whom we would struggle at fund raising time and to all who assist us by giving freely of their time and effort. Thanks to you all once again for your attendance this evening.

7. Group Scout Leader's nomination of Group Chairman

The Group Scout Leader nominated Nick Porter to remain in the post of Chairman. There were no objections.

8. Election of Group Treasurer

Helen Charters had agreed to remain as Group Treasurer. With no objection, nor alternative nomination, this was carried.

9. Election of Group Secretary

Sue Gibson has agreed to stay on as Group Secretary. There were no other nominations, nor objections, so this was carried.

10. Group Scout Leader's nomination of members of Group Executive Committee

Group Executive members to remain the same. New members are always welcome.

11. Appointment of Auditor

Auditor to remain the same.

12. Any other Business

David Betterton, who used to be Group Scout Leader at the 5th and is now a representative of the District, apologised on behalf of the District Commissioner who was unable to attend this evening. He is very pleased with the progress of the Group and wishes the 5th Dunstable (Methodist) well.

The winner of the competition to design a badge to commemorate the 75th Anniversary of the Group was announced as Ellie Rogers from Scouts.

13. Prayers

The Group Scout Leader closed the meeting with a prayer.

Related Documents
Shooting Form


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